The following are the guidelines for the effective report writing
Clear report mandate:
While writing the research problem statement and study background, the writer needs to be absolutely clear in terms of why and how the problem was formulated.
Clearly designed methodology:
Any research study has its unique orientation and scope and thus has a specific and customized research design, sampling and data collection plan.
Clear representation of findings:
Complete honesty and transparency in stating the treatment of data and editing of missing or contrary data is extremely critical.
Representativeness of study finding:
A good research report is also explicit in terms of extent and scope of the results obtained, and in terms of the applicability of findings.
Command over the medium:
A correct and effective language of communication is critical in putting ideas and objectives in the vernacular of the reader/decision-maker.
The use of personal pronoun such as ‘I think…..’ or ‘in my opinion…..’ lends a subjectivity and personalization of judgement.
Simplicity of approach:
Along with grammatically and structurally correct language, care must be taken to avoid technical jargon as far as possible. In case it is important to use certain terminology, then, definition of these terms can be provided in the glossary of terms at the end of the report.
Report formatting and presentation:
In terms of paper quality, page margins and font style and size, a professional standard should be maintained. The font style must be uniform throughout the report.
The topics, subtopics, headings and subheadings must be construed in the same manner throughout the report.